Diamond BMX will be implementing a volunteer/fundraising bond of $100/family to ensure that every family can contribute a fair and equal amount of their time back to the club. We kept the requirements low-impact and easy to achieve as we know that families are busy units and volunteering every night isn’t always an option!
Listed below are the various jobs available to fulfill your volunteer/fundraising bond. Other options may also be available and will be posted through email or on our Facebook page as opportunities arise.
First Aid is NEEDED each practice/race. If you are a parent/guardian with First Aid certification, please register as such each time you attend the track. First Aid will be provided with a kit and PPE. The First Aid volunteer will assist with attending to riders who have fallen prior to their parent or guardian attendance.
Track Safety: Helps to ensure the safety of the racers on the track. Helps riders become untangled from bikes and calls for first aid as needed. Volunteers can assist riders with their bikes during a crash, but should not advance the rider in any form during assistance. This is a great position for parents of young or new riders to be in close proximity for any falls/injuries.
Announcer: Broadcasts the races, calls riders to staging, and updates spectators.
Gate Operator: Preps (fuel, test, safety check, setup of generator etc.), runs operates, and puts away equipment for the gate during races/practices, watches to make sure that the racers are safe and needs to pay attention to the Commissaries in case the gate needs to be held due to a crash on the track. This position should also take a quick look to make sure racers helmets are done up and wheels are aligned properly in gate.
Registration: Registration check in. Usually done in pairs, this position uses the Race Directors laptop, should be confirming the racers plate number and calculated age, and marks a “Yes” next to everyone’s name to make sure they are accounted for before the Race Director does final moto prep.
Chief Commissaire: This position is responsible for overseeing the race activities and making sure the race is fair and that any riders that require relegation are managed.
Race Director: This position is responsible for making and posting the motos. Ensures that all volunteers are in their positions, that First Aid is ready, and that the track is ready to race. Oversees how the race is being run and generally fills any position or helps as needed during the race.
Staging: Usually 3 or 4 positions, organizes racers into their appropriate motos & lanes on time in the staging area. Should have a sheet with motos so they are aware of the racers moto and lane number.
Track Official /Commissaires: (Before and during Races) Is on the track during the races monitoring for infractions and/or crashes. Watches the corners, helps riders if need be. Also is eyes and ears on the track for inappropriate behaviour on the track , informs Head track official/Commissaire who will take care of the issues. Assistant to the Chief Commissaire. This position requires prior training (online and practical).
Finish Line/Head Scorer: Compiles finish line judges observations.
Finish Line: Calls out the plate numbers of racers as they cross the finish line and also scribes. There is often a second helper who will video the finish line during close races.
First Aid: First Aid personnel at the track in case of injuries. MUST have First Aid certificate.
911 Caller: Calls and directs the ambulance into the park, if it is required.
Track Maintenance: Keeps the track maintained during race/practice nights. Wets dust, rakes, fills divots, also ensures the track is left in a clean and tidy condition including emptying/collecting garbage and recyclables. Works under the supervision of the Track Maintenance Director.
Rock Walk: Volunteer walks the entire track and picks up and removes rocks and other hazards from the track.
Watering: Is responsible for taking the hoses out of the sea can and hooking it up to the water tap and waters the corners and track to keep the dust down. This happens before racers ride, which then helps with track packing during the race.
Sweeping: sweeping loose or excess dirt off of main track area. Smooths excess so that it can be watered and packed.
Work Bee: Usually a weekend or week night to do work on the track. Manual labor. Works under the supervision of the Track Maintenance Director.
Concession Stand: Prepares and sells food/drink items.
Tear Down: Assists in taking down and putting away all items from practice or races.
Here’s how it all works….
HOW TO PAY YOUR BOND
In order to get yours or your riders racing plate(s), which are needed to practice and race, families will be asked to bring a cheque for $100/family to their first night of practice/racing. Handing in your bond should be done at the registration table.
Handing us that cheque is your contract. It means you are committed to fulfilling 10 volunteer credits throughout the 2021 racing season. If you do not fulfill that commitment, the cheque will be cashed at the end of the racing season and the money will go back to the club.
Fulfilling your bond will result in your cheque being returned at our last practice.
There are NO exceptions.
Credits vs. money paid is not prorated at the end of the season, even if you make it to 9 credits for example.
You must fulfill all 10.
HOW TO EARN CREDITS
Our season runs from end of May to mid-September, with over 20+ races or events to volunteer/fundraise at, and over 10+ positions each event, practice or race night.
Here is a breakdown of how to earn credits with 10 credits needed per family:
Sunday Practice Volunteer = 1 credit
Tuesday Race Night Volunteer any non-commissionaire position = 1 credit
Tuesday Race Night Volunteer Commissionaire position = 2 credits
Scheduled Track Maintenance = 2 credits
Special Event Volunteer each shift is between 2-4 hours of time and you will receive 2 credits for each shift worked. ie) Sask Cup Race volunteer = 2 credits
Fundraiser Credits = Every $100 fundraised earns you 1 credit
HOW ARE CREDITS TRACKED?
Credits will be tracked by a Diamond BMX board member, you are responsible to sign up when volunteering/fundraising, if you do not sign up you will not get credit. No exceptions.
CAN OTHER FAMILY MEMBERS OR FRIENDS VOLUNTEER ON MY FAMILIES BEHALF?
Yes! Just make sure they note which family they want their credits to go to when signing the volunteer sheet!
WHAT IF OUR FAMILY EARNS MORE THAN 10 CREDITS?
We are SO appreciative of all volunteer hours, and those families that go above and beyond!